Terms and Conditions and Privacy Policy

ORGANISATION:
European Society for Emergency Medicine (EUSEM) (the “Organisation” or “we”)

Company number: 0518.964.549, RPR Antwerpen

ORGANISATION LOCATION:
Antwerpsesteenweg 124 B27
B-2630 Aartselaar
Belgium

We respect your privacy. This Privacy Policy outlines the information we collect and how we use it. This Policy applies solely to information collected through this Site and not other sources.

CONDITIONAL USE OF THIS SITE AND/OR EM-DAY APP:
Your access to and use of this website and/or app and its contents (the “Site”) is subject to the terms and conditions of this Privacy Policy (“Privacy Policy” or “Policy”), and all applicable laws. By accessing and using this Site, you (the “User” or “you”) accept and agree to these without any limitation or qualification.

TERMS OF USE:
Your use of this Site is also subject to the Terms and Conditions posted on this Site (“Terms and Conditions”).

Terms and Conditions (T&C)

The use of this web site constitutes agreement with the following terms and conditions:

EUSEM maintains this website (the “Site”) as a courtesy to those who may choose to access the Site (“Users”). The information presented herein is for informative purposes only. EUSEM grants permission to Users to visit the Site and to download and copy the information, documents and materials (collectively, “Materials”) from the Site for the User’s personal, non-commercial use, without any right to resell or redistribute them or to compile or create derivative works therefrom, subject to the terms and conditions outlined below, and also subject to more specific restrictions that may apply to specific Material within this Site.

EUSEM administers this Site. All Material on this Site from EUSEM appears subject to the present Terms and Conditions.

Unless expressly stated otherwise, the findings, interpretations and conclusions expressed in the Materials on this Site do not necessarily represent the views of EUSEM, its member organizations or partners.

Disclaimer notice

While EUSEM endeavours to provide accurate material on its website, it gives no warranty concerning the accuracy of the material provided by this service. Users should refer to the originating bodies or sources of the documents for confirmation of the accuracy of the material.

EUSEM provides hypertext links to a number of external sites, but does not accept responsibility for material on these external sites.

The user of the link is responsible for the downloading of any linked material and/or any fees or charges incurred by the downloading of this material. Downloading of images and/or text without the permission of the copyright owner may breach international copyright laws.

EUSEM will have no responsibility or liability in relation to any loss or damage which you incur, including damage to your software or hardware, arising from your use of or access to this site.

General

EUSEM reserves its exclusive right in its sole discretion to alter, limit or discontinue the Site or any Materials in any respect. EUSEM shall have no obligation to take the needs of any User into consideration in connection therewith.

EUSEM reserves the right to deny in its sole discretion any user access to this Site or any portion thereof without notice.

No waiver by EUSEM of any provision of these Terms and Conditions shall be binding except as set forth in writing and signed by its duly authorised representative.

Copyright

Unless otherwise noted, information on this site may be freely reproduced by EUSEM member organisations and members of the general public, with credit given to this source.

The Emergency Medicine Day materials are free to download and use but make sure you use them fairly. We encourage you to use our materials but we also ask that you link to our website and/or give us, the photographer or author credit.

In copyright terms, the material is licensed under the following conditions:

For any reuse or distribution, you must make clear to the others the license terms of this work.

Any of these conditions can be waived if you get permission from the copyright holder.

Privacy Notice

This Privacy Notice describes how your personal data is processed when you visit and use this website (“Site”). In this Privacy Notice, “we”, “us” or “our” refers to EUSEM as the operator and controller of the Site.

ORGANISATION:
European Society of Emergency Medicine (EUSEM) (the “Organisation” or “we”)

Company number: 0518.964.549, RPR Antwerpen

ORGANISATION LOCATION:
Antwerpsesteenweg 124 B27
B-2630 Aartselaar
Belgium

Collection and Use of Personal Data

When accessing our Site, the following data is stored in log files: Your IP address, date and time of your access, browser request and general information about your operating system and browser. This usage data forms the basis for statistical, anonymous analysis in order to identify trends to further improve our Site and our offers accordingly and to enhance your experience when visiting our Site.

Most areas of our Site do not require any form of registration or the provision of specific personal data. You may need to provide limited personal data in order to receive certain information and services from us. If you provide personal data about other people – for example, your family or other authorised representatives, we rely on you to tell those people that you are giving their personal data to us and to make them aware of this Privacy Notice to the extent relevant.

For example, the following services require registration:

News subscription

You can sign up for news and updates by email where such service is provided on the Site. Only basic personal data, such as your email address is needed for registration. The personal data collected as part of your registration will be used for sending you our news and/or other updates.

Our newsletters contain tracking pixels which enable log file recording for statistical analysis of our newsletter campaigns. We may see whether and when an email was opened, and which links in the email were activated. We use Flexmail, Flexmail N.V., Jaarbeurslaan 29 bus 31, 3600 Genk and Mailchimp, The Rocket Science Group, LLC 675 Ponce de Leon Ave NE Suite 5000. Atlanta, GA 30308 USA as our email marketing service. We only store your email address for email marketing services.

You may opt out from receiving any, or all, of these communications from us by contacting us via i nfo@eusem.org or by following the unsubscribe link or instructions in any email we send you. Please note that changes may not become effective immediately.

Emails

You may contact us by writing to us directly via email where we have provided a specific email address. We may use such information to get in touch with you, to reply to your message and to keep you informed about the project initiatives.

Event submission by email

You may send us an email in order to publicise an event you are involved in or organising. You will be asked to provide personal data such as your name, email address and information related to the event (including its location). Please note that this information will be published on the website https://emergencymedicine-day.org and that we (and others) may use such information to get in touch with you about the event submission or the event. This information can be shared in social media; LinkedIn, Twitter, Facebook and Instagram, on the https://eusem.org website and through the EM-Day or EUSEM newsletter.

Story submission form

You may use a “submit a story” form (where provided) in order to publicise a story you are involved in. When using the story submission form, you will be asked to provide personal data such as your name, email address and a picture (voluntarily). Please note that this information will be published on the website and that we (and others) may share this information and picture in social media; LinkedIn, Twitter, Facebook and Instagram, on the https://eusem.org website and through the EM-Day or EUSEM newsletter.

Web-app: photo.emergencymedicine-day.org

This app is used to collect pictures and statements. If you check the consent box, that is obligatory for publishing, your pictures including your submitted name and function will be published in the gallery (https://photo.emergencymedicine-day.org/gallery) after approval of EUSEM Office. The statement/story you submit accompanying the picture (not obligatory) will be stored in the database and used where EUSEM Office sees fit. This could be a publications on the website that, we (and others) may share, in social media; LinkedIn, Twitter, Facebook and Instagram, on the https://eusem.org website and through the EM-Day or EUSEM newsletter.

Never post somebody elses picture, without there explicit permission.

Surveys

Occasionally, we conduct surveys via our Site or third party tools (such as SurveyMonkey or Flexmail). In addition to your opinion or feedback, you may be asked to provide personal data. The type of data collected depends on the survey; we will use the data only as indicated in the survey.

Events

You can add events to your online calendar sending a notification to your email address when a particular event is due, where such service is provided on the Site. You can unsubscribe from an alert at any time by deleting it from your own online calendar. Where registration is necessary, we enable it via our Site or the websites of third parties. In such case, personal data may be collected through the registration forms for events; the type of collected data depends on the event. We may forward the personal data of registered persons in connection with an event to third parties, such as, among others, hotels, sponsors, hosts, or organizers (including those accessed via the websites of third parties). Depending on the type of event, we may offer an Event App that will be used to facilitate your participation and networking at the event. In this case, your personal data may be used to create your account in the App, hosted by a third party but administered by EUSEM.

Further services

Disclosure of Personal Data
We may disclose your personal data to the following recipients and for the following purposes:

To our service providers; these service providers, sub-contractors and subsidiaries include providers of information technology, identity management, website hosting and management, data analysis, data back-up, security and storage services;
If you expressly request us to do so;
If the disclosure is necessary to comply with a court order or a legal or regulatory requirement; or
We may from time to time disclose contact information between members as part of our membership services to put them in touch with each other.
Our service providers may be located outside the country where a visitor is located. As a result, a visitor’s information may be transferred outside the country where they are located. All our service providers are contractually bound to process personal data only on our behalf and in accordance with our instructions. We also oblige them to comply with technical and organisational measures ensuring the protection and security of personal data. If a service provider is located in a country where the applicable laws do not provide an adequate level of protection for personal data, we will ensure by appropriate means that the respective data recipients maintain such adequate level of data protection.

The third parties will only use personal data for the agreed purpose and not sell it to third parties or market it otherwise.

Security and Confidentiality

To ensure the security and confidentiality of personal data collected online, we use data networks protected, inter alia, by industry standard firewall and password protection. In the course of handling your personal data, we take measures reasonably designed to protect such data from loss, misuse, unauthorized access, disclosure, alteration or destruction.

Social Plug-ins
Our Site contains links to the external social networks such as Facebook, Twitter, Instagram, YouTube and LinkedIn and you may share on social networks the content of our Site.

This Site uses a safe sharing tool which establishes a direct contact between the social networks and users only after users click on one of the respective buttons. This tool does not automatically transfer user data to the operators of such platforms. If users are logged into one or more of the social networks, the use of social buttons for Facebook, Twitter, etc. will display an information window in which the user can confirm the text before it is sent. The user can share the content of this Site on social networks without their providers creating profiles of users’ surfing behavior.

Google Analytics

This Site uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help the Site analyse how users use the Site. The information generated by the cookie about your use of the Site will be transmitted to and stored by Google on servers in the United States and stored there. In case of activated IP anonymization on this Site, however, your IP address is previously truncated by Google within member states of the European Union or in other states which are party to the agreement on the European Economic Area. Only in exceptional cases is a full IP address transmitted to a Google server in the United States and truncated there. On our behalf, Google will use this information to evaluate your use of our Site, compile reports about Site activities, and provide us with further services related to Site and Internet usage. The IP address sent from your browser as part of Google Analytics is not merged with other data by Google. You can prevent storage of cookies by appropriately setting your browser software; in this case, however, please note that you might not be able to fully use all functions offered by our Site. In addition, you can prevent data generated by the cookie and relating to your use of our Site (including your IP address) from being collected and processed by Google, by downloading and installing a browser plug-in from the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

Your Rights

We will delete the personal data collected about you if all processing purposes have been fulfilled unless statutory retention obligations apply.

You have the right to request access to, or transfer of, the personal data we process about you, to request correction of any incorrect personal data, restriction of access to, and deletion of, personal data, always to the extent these rights are granted by applicable. Furthermore, if you believe that your rights granted by applicable data protection laws have been infringed, you may lodge a complaint with the competent data protection authority.

For questions or queries please contact us at: info@eusem.org.

Changes to this Privacy Notice

We keep our Privacy Notice under regular review and may change it at any time. Your continued use of our Site and of our products and services is deemed as your acceptance with any such changes. Changes to the Privacy Notice will be communicated appropriately.

Emergency Medicine Day Community standards and guidelines

Emergency Medicine Day’s purpose is to raise awareness about the need for well developed, well prepared and well organised emergency medical systems everywhere in the world to increase survival and reduce disability after any kind of urgent or emergent medical situation. One of the ways we do this is through our social media platforms, including Facebook, Twitter, LinkedIn and YouTube. These social media communities are a place for supporters like you to ask questions, give us feedback and show your support. It’s also a space where we hope our entire community has the opportunity to feel inspired, uplifted, supported and heard.

Our community standards and guidelines help us to build conversations that moves us all forward in the progress for better EM systems globally. By being part of the Emergency Medicine Day social media community, we ask that you refrain from posting content and comments that contain:

Fraudulent content: False, deceptive and fraudulent content will be removed to the extent possible.
Illegal content: Content of an illegal nature and content encouraging illegal activity will be removed to the extent possible.
Spam: Users who repeatedly spam will be removed from the community without prior notice.
The solicitation of business: comments soliciting for business will be removed to the extent possible.
False, unverified or unsubstantiated health content relating to medical advice, diagnoses, treatment and unapproved/undirected use of products will be removed to the extent possible.
Identifying information: comments including an individual’s address, phone number, email address will be removed to the extent possible.

Please also be aware that content posted by users may not necessarily reflect the opinion of EUSEM. These guidelines are in addition to the Facebook, Instagram and YouTube-own community standards. Reach out to us at i nfo@eusem.org if you have any questions relating to our community standards.

Last update: 19-02-2020